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Policies, Forms & Templates

Every procurement policy, form and template in one library.

The Purchase and Sale of Goods and Services (PSGS) Policy applies to all Cook Islands Government Agencies. Where Agency means all Ministries, Island Administrations, Crown Funded Agencies and State Owned Enterprises and “Agencies” has a corresponding meaning.

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The policy must be read together with the PSGS Templates Booklet which may be amended from time to time. Templates and sample documentation referred to in the policy are published separately by MFEM and available from time to time on the MFEM website.

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Templates are to assist officials in complying with the PSGS Policy and guidance is provided in the form of text that are coloured red and should be deleted upon the completion of the relevant section.

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If you would like to change the templates or remove any aspect please contact MFEM.

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Templates can be downloaded from the MFEM website, the procurement website below or from the Ministry of Finance and Economic Management. If you have any questions about how to use these documents, please contact either MFEM or Crown Law.

Template Booklet

Individual Templates

Click to Download Individual Templates

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DECLARATION FORMS:

Conflict of Interest Declaration-Quote Suppliers

Conflict of Interest Declaration-Quote

Confidentiality and Conflict of Interest Declaration-Tender Opening

Confidentiality and Conflict of Interest Declaration-Tender Team

Confidentiality and Conflict of Interest Declaration-Tender Evaluation

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QUOTE REPORT

Quote Report Template

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REQUEST FOR TENDER

Request for Tender Template

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CONTRACTS

Contract for the Supply of Products

Purchase Order Product

Terms and Conditions for Supply of Product

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Contract for the Supply of Product and Services

Purchase Order Product and Services

Terms and Conditions for Supply of Product and Services

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Contract for the Engagement of a Consultant

Schedule for a Consultancy Agreement

Conditions for a Consultancy Agreement

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Contract for Construction (2 Types of Contract)

  1. Contract for Low Value Construction

  2. Contract for Construction Contract up to 500k

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SELF EVALUATION CHECKLIST

Self-Evaluation Checklist

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TENDER LOG

Tender Log – Interested Parties

Tender Log – Received Tenders

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TENDER REPORT

Tender Report Template

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TENDER WAIVER

Tender Waiver Template_20260305

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DOCUMENT CHECKLIST

Document-Checklist-Quote

Document-Checklist-Tender

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PROCUREMENT COMPLAINTS

Complaints Form

Complaints Register

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TERMS OF REFERENCE

Terms of Reference Template

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